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Directions for ODE Online License Applications; Returning Sub Info
& Inactive Sub Info

ODE Online License Applications

ODE provides step-by-step credential application guides, listed on the right, for assistance in submitting your online license application with them, whether you need a NEW or a RENEW Substitute Teacher License. NOTE: When applying with ODE, please enter Butler County ESC as the Superintendent's Signature. Districts no longer approve substitute licenses. If you hold a current teaching license you do not need a substitute license!
  • As of October 30, 2014, ODE is no longer mailing licenses! Once ODE has issued your license, you can log on to your ODE Safe Account, under Credentials, print off a PDF copy of your license. Make sure to send a copy of your current license over to Julie Blackburn (WCESC) so your information can be updated in Absence Management!
  • As of February 27, 2015, ODE requires that you attach your official transcripts when you are applying online for your ODE license.
  • As of January 3, 2017, ODE will limit “hold” times for applications to 60 days. Each applicant who fails to submit required missing items, such as transcripts, documents, payment or background checks, within 60 days will receive a message stating the Department is automatically declining his or her application. The Department charges a nonrefundable $25 processing fee to applicants for each application that it declines.
  • Also, if you have a current teaching license and are also considered HQT (Highly Qualified Teacher), please submit the proper forms, along with supporting documentation, with your teaching license! The link to the ODE HQT Toolkit is listed on the right.

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Returning SWO-COG Substitute Information

If you were one of our active SWO-COG certified subs at any time during the last five school years, we would like to invite you to substitute again this upcoming school year.

The Letter of Reasonable Assurance will be emailed to all active returning substitutes in April. So in order to remain active on the list of available returning substitutes for this coming school year, you must do the following:
  • Remain current with your ODE licensure/certification and provide a current copy of your license, along with HQT documentation, if applicable.
  • Print off and complete the following items, which are listed on the right:
  1. Intent to Return form
  2. Pre-pay your registration fee for the next school year on BCESC EZpay link and print off receipt
  3. Signed & dated the last page of the Substitute Employee Handbook
  4. Bottom of Page One of the Ohio Fraud Reporting System Form, with title: SWO-COG Sub Teacher
  5. If renewing your teaching license or substitute license, turn in a copy of your current ODE license
  • Mail ALL required items AT THE SAME TIME to the address listed at the bottom of Page 3 of the Intent to Return form!
  • NOTE: The deadline for registering for the 2017-18 school year is Friday, May 12, 2017. After May 12, 2017, the registration fee goes up to $20.
  • Public School Works will automatically email you a year from the completion of your last school year's PSW online course(s), with a list of your required PSW online training course(s) for this upcoming school year. You are given a 30-day period to complete and pass the required online course(s) after PSW emails you. The PSW directions can be found under Reference Materials on the SWO-COG Home page.
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Inactive Substitute* Information

If you were made inactive as a substitute at any time during the past five years, and you are interested in returning as a SWO-COG substitute again, you must do the following:
  • Remain current with your ODE licensure/certification and provide a current copy of your license along with HQT documentation, if applicable.
  • Print off and complete the following items, which are listed on the right:
  1. Request to Be Re-Activated form
  2. Pre-pay$20 reactivation fee and $35 for a FBI report to be completed on BCESC EZpay link and print off receipt
  3. A copy of your current FBI report
  4. Signed and dated the last page of the Substitute Employee Handbook
  5. Bottom of Page One of the Ohio Fraud Reporting System form, with the title: SWO-COG Substitute Teacher
  6. If renewing your teaching license or substitute license, turn in a copy of your current ODE license
  • Mail ALL required items AT THE SAME TIME to the address listed at the bottom of Page 3 of the Request to be Reactivated form!
  • Complete all required Public School Works online training course(s), which are required with returning to the SWO-COG. You are given a 30-day period to complete and pass the required online course(s). The PSW link and directions can be found under Reference Materials on the SWO-COG Home page.
*This does not include or apply to any substitutes who were removed from the SWO-COG or from any of our school districts!
 





Directions for ODE's Online Substitute License Applications


ODE Step-by-Step Credential Application Guide for NEW Substitute Teaching Licenses

ODE Step-by-Step Credential Application Guide to RENEW a Substitute Teaching License

ODE HQT (Highly Qualified Teacher) Toolkit

Procedures for International Credentials














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Returning SWO-COG Substitute Forms


Letter of Reasonable Assurance 2017-2018

Intent to Return 2017-2018

BCESC EZpay Directions

Substitute Employee Handbook 2017-2018

Ohio Fraud Reporting System Form



















 
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Forms for "Inactive" SWO-COG Substitutes to request to be re-activated


Request to Be Re-Activated

BCESC EZpay Directions

Substitute Employee Handbook 2017-2018


Ohio Fraud Reporting System Form
















TESTIMONIALS

August 18, 2015 Testimony
Cari Wynne, Supervisor
Butler County Educational Service Center Success Program
 
 

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Hamilton, Ohio 45011
(513) 887-3710
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