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Directions for ODE Online Substitute License Application

ODE Online Substitute License Application

ODE provides a CORE Applicant User Manual, listed on the right, for assistance in submitting your online substitute license application with them, whether you need a New/First Time or a Renewal of a substitute license.
NOTE 1: If you hold a current ODE teaching license, you DO NOT need to apply for a substitute license.
NOTE 2: When you are applying online with ODE, please enter, Butler County ESC (district hiring you), as the Superintendent's Signature. Districts no longer approve substitute licenses.
  • As of October 30, 2014, ODE is no longer mailing licenses! Once ODE has issued your license, you can log on to your ODE Safe Account, under Credentials, print off a PDF copy of your license. Make sure to send a copy of your current license over to Julie Blackburn (WCESC) so your information can be updated in Absence Management!
  • As of February 27, 2015, ODE requires that you attach your official transcripts when you are applying online for your ODE license.
  • As of January 3, 2017, ODE will limit “hold” times for applications to 60 days. Each applicant who fails to submit required missing items, such as transcripts, documents, payment or background checks, within 60 days will receive a message stating the Department is automatically declining his or her application. The Department charges a nonrefundable $25 processing fee to applicants for each application that it declines.
  • New Notice: Due to state legislation passing, as of November 2, 2017, substitutes holding a current short term substitute license, a long term substitute license or a teaching license are permitted to substitute for long term assignments up to 60 consecutive days in the same classroom (subject area/grade level). On Day 61, of any consecutive days long term assignment in the same classroom (subject area/grade level), the substitute must then hold either a current long term substitute license or teaching license with the same subject area/grade level as what is listed on the teacher's credentials. If not, then the SWO-COG cannot legally pay the substitute for any day(s) worked past Day 60, during the long term assignment.


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