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Steps to Becoming a SWO-COG Certified Substitute Teacher

STEP ONE: ODE Online Substitute License Application

STARTING in 2017-2018: If you are wanting to become one of our SWO-COG certified substitute teachers, you MUST have a copy of your current ODE teaching license or substitute license BEFORE you can register to attend one of the upcoming mandatory SWO-COG Substitute Orientation Sessions, which MAY also include you having to get your BCI/FBI reports completed right away at either Butler County ESC (Hamilton, OH) or Warren County ESC (Lebanon, OH), so both of your reports are electronically sent up to ODE and the location can also print off copies of your BCI/FBI reports to be filed for when you attend a session.

ODE provides a CORE Applicant User Manual, listed on the right, for assistance in submitting your online substitute license application with them, whether you need a New/First Time or a Renewal of a substitute license.
NOTE 1: If you hold a current ODE teaching license, you DO NOT need to apply for a substitute license.
NOTE 2: When you are applying online with ODE, please enter, Butler County ESC (district hiring you), as the Superintendent's Signature. Districts no longer approve substitute licenses. 

Also, if you have a current ODE teaching license, you are also considered HQT (Highly Qualified Teacher). However, as a SWO-COG certified substitute teacher, if you want the HQT skill to be added to your Absence Management account, then please submit the proper form(s) from the ODE HQT Toolkit which match your subject area(s) and grade level(s), along with supporting documentation. The link to the ODE HQT Toolkit is listed on the right. 

STEP TWO: Register for a Mandatory Substitute
Orientation Session

There is a $30 registration fee for processing all substitute materials and training, which is required to be paid online through BCESC EZpay when registering online. This fee must be pre-paid before attending your session. Substitutes only have to attend ONE mandatory orientation session, either at BCESC or WCESC.
  • BCESC's EZpay Directions (pre-payment for attending either location)
  • You MUST have a copy of your current ODE teaching license or substitute license BEFORE you can register to attend one of the upcoming mandatory SWO-COG Substitute Orientation Sessions.
  • Click the SWO-COG Substitute Orientation Dates link; register, and then pay online.
  • Please print off, COMPLETE, and bring all the required paperwork listed on the right with you to your scheduled orientation session.

STEP THREE: Required Employment Paperwork            steps to becoming a swo-cog substitute

  • All completed employment paperwork, documents, including a copy of your current ODE teaching license or substitute license, are to be submitted at your mandatory substitute orientation session by following the Substitute Application Checklist, which is the first document listed on the right. The SWO-COG does not provide hard copies of any of these documents for subs.
  • Please do not mail or drop off the completed paperwork prior to your scheduled orientation session.
  • Failure to submit all completed items listed and in order on the Substitute Application Checklist will prevent you from being registered as a sub.
  • Carefully read the Criminal Background Check (BCI/FBI) information provided via the links listed on the right.

Employment Required Online Training Courses

Public School Works has seven mandatory/required online training courses for all new certified substitute teachers the first school year with the SWO-COG. Information on these required online training courses for new substitutes will be provided at the mandatory SWO-COG Substitute Orientation session. All new substitutes will not receive a login by email from Public School Works until AFTER the substitutes have been through one of the mandatory SWO-COG Substitute Orientation sessions. All new substitutes will be given a 30-day period to complete and pass all the required online courses after they receive the email from Public School Works.

 for ODE's Online Substitute License Application, New or Renewal

ODE CORE Applicant User Manual - for Substitute Licenses -- New/First Time or Renewal of License

ODE HQT (Highly Qualified Teacher) Toolkit

Procedures for International Credentials


Criminal Background
Check Information (BCI/FBI):

Background Checks

How to Receive a Copy of Your BCI Results

Required Employment Paperwork, Docs and Payroll Forms:
Print off, complete & bring to session!
Note: Please use either Google Chrome or Internet Explorer because Fire Fox does not always show all the listed documents below!



400 North Erie Blvd, Suite A
Hamilton, Ohio 45011
(513) 887-3710