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Steps to Becoming a SWO-COG Certified Substitute Teacher

STEP ONE: ODE Online License Applications

STARTING in 2017-2018: If you are wanting to become one of our SWO-COG certified substitute teachers, you MUST have a copy of your current ODE teaching license or substitute license BEFORE you can register to attend one of the upcoming mandatory SWO-COG Substitute Orientation Sessions, which MAY also include you having to get your BCI/FBI reports completed right away at either Butler County ESC (Hamilton, OH) or Warren County ESC (Lebanon, OH), so both of your reports are electronically sent up to ODE and the location can also print off copies of your BCI/FBI reports to be filed for when you attend a session.

ODE provides step-by-step credential application guides, listed on the right, for assistance in submitting your online substitute license application with them, whether you need a NEW or a RENEW Substitute Teacher License. When applying with ODE, please enter Butler County ESC as the Superintendent's Signature. Districts no longer approve substitute licenses! If you have a current teaching license, you do not need to apply for any type of substitute license!

Also, if you have a current ODE teaching license, you are also considered HQT (Highly Qualified Teacher). However, as a SWO-COG certified substitute teacher, if you want the HQT skill to be added to your Absence Management account, then please submit the proper form(s) from the ODE HQT Toolkit which match your subject area(s) and grade level(s), along with supporting documentation. The link to the ODE HQT Toolkit is listed on the right. 

STEP TWO: Register for a Mandatory Substitute
Orientation Session

There is a $30 registration fee for processing all substitute materials and training, which is required to be paid online through BCESC EZpay when registering online. This fee must be pre-paid before attending your session. Substitutes only have to attend ONE mandatory orientation session, either at BCESC or WCESC.

STEP THREE: Required Employment Paperwork

  • All completed employment paperwork, documents, including a copy of your current ODE teaching license or substitute license, are to be submitted at your mandatory substitute orientation session by following the Substitute Application Checklist, which is the first document listed on the right. The SWO-COG does not provide hard copies of any of these documents for subs.
  • Please do not mail or drop off the paperwork prior to your scheduled orientation session.
  • Failure to submit all items listed and in order on the Substitute Application Checklist will prevent you from being registered as a sub.
  • Carefully read the Criminal Background Check (BCI/FBI) information provided via the links listed on the right.

Employment Required Online Training Courses

Public School Works has seven mandatory/required online training courses for all new certified substitute teachers the first school year with the SWO-COG. Information on these required online training courses for new substitutes will be provided at the mandatory SWO-COG Substitute Orientation session. All new substitutes will not receive a login by email from Public School Works until AFTER the substitutes have been through one of the mandatory SWO-COG Substitute Orientation sessions. All new substitutes will be given a 30-day period to complete and pass all the required online courses after they receive the email from Public School Works.

 for ODE's Online Substitute License Applications

ODE Step-by-Step Credential Application Guide for NEW Substitute Teaching Licenses

ODE Step-by-Step Credential Application Guide to RENEW a Substitute Teaching License

ODE HQT (Highly Qualified Teacher) Toolkit

Procedures for International Credentials


Criminal Background
Check Information (BCI/FBI):

Background Checks

How to Receive a Copy of Your BCI Results


Required Employment Paperwork, Docs and Payroll Forms:
Note: Please use either Google Chrome or Internet Explorer because Fire Fox does not always show all the listed documents below!


August 18, 2015 Testimony
Cari Wynne, Supervisor
Butler County Educational Service Center Success Program


400 North Erie Blvd, Suite A
Hamilton, Ohio 45011
(513) 887-3710